How to Elevate Your Reception Area: Stylish Reception Desks, Lighting, and More

by Wade Larkin on

How to Elevate Your Reception Area: Stylish Reception Desks, Lighting, and More

Your reception area is the gateway to your business—a snapshot of your professionalism, flair, and principles. Beyond visual appeal, it's about orchestrating an encounter that welcomes visitors with both warmth and effectiveness. From reception desks to lighting arrangements, each element contributes significantly to the ambiance and efficiency of your reception area. Join us on a journey as we unveil strategies to enhance your reception area with functional reception desk designs, cutting-edge lighting solutions, and more.

Selecting the Perfect Reception Desk:

The reception desk isn't just a practical piece; it's the focal point of your reception area, setting the tone for visitors' impressions of your business. Therefore, selecting a reception desk that fits your space and enhances your brand's personality and professionalism is crucial.

Opting for stylish reception desks that blend seamlessly with your existing aesthetic can enhance the overall appeal of your reception area while maintaining functionality. Whether you prefer a compact small reception desk or a curved style, the chosen reception desk should seamlessly integrate into your space, adding a touch of sophistication while serving as a practical hub for guest interactions.

Innovative Lighting Solutions:

Effective lighting is pivotal in crafting the perfect ambiance for your reception area, but it's not the only factor to consider. The importance of acoustic lighting cannot be overstated. By integrating lighting fixtures with acoustic properties, you can not only illuminate the space but also control sound reflections and reverberations, creating a more pleasant and comfortable environment for everyone.

Dive into the endless possibilities of lighting options by seamlessly blending natural light with ambient and task lighting, as well as acoustic elements, to create a space that's not only dynamic but irresistibly inviting.

Experiment with pendant lights, wall sconces, and recessed lighting that incorporate acoustic materials to inject depth and visual allure into the area while also enhancing sound quality. Opting for adjustable fixtures enables you to tailor the lighting to suit various times of the day and occasions, ensuring a welcoming and comfortable environment for all visitors. And remember, the right lighting can truly transform the atmosphere, leaving a lasting impression on everyone who steps through your doors.

The Cono by Luxxbox is an ideal choice for reception areas. With its robust noise-absorbing materials, distinctive black finial, and versatile output options, the Cono luminaire is both functional and visually striking.


Comfortable Seating Areas:

It's essential to offer ample seating options for visitors to relax and wait comfortably. When selecting seating pieces, prioritise both style and comfort. Opt for plush armchairs, modern sofas, or ergonomic chairs that look appealing and provide optimal support. Additionally, consider incorporating various seating styles to cater to different preferences and needs.

To enhance the inviting atmosphere, create cozy seating nooks complete with coffee tables or side tables. These areas offer visitors a space to unwind and pass the time while waiting, adding to the overall comfort and functionality of the reception area.


The Proto Sofa In/Out by +Halle seamlessly combines comfort and style, making it an excellent choice for reception seating. Its continuous curved design invites users to relax, fostering a welcoming atmosphere for conversations. 

Adding to the reception room's allure, the Buddy 218 sofa by Pedrali offers a sleek and contemporary seating option. Its rounded design exudes modern elegance, providing both visual appeal and comfort. Supported by a combination of four densities of polyurethane foam and elastic belts, it ensures enduring comfort and durability without compromising on style.

Another seating option, the Talk Lounge by Jonas Ihreborn, brings style and functionality to reception rooms. Its compact design, complemented by black metal legs and a wooden frame, suits smaller spaces perfectly. Upholstered with high-resiliency foam and featuring nozag springing, it guarantees comfort and durability for guests, enhancing the overall ambiance of the reception area seamlessly.

Personalised Branding Elements:

To truly elevate your reception area, incorporate personalised branding elements that reflect your company's identity and values. Display your logo prominently on the reception desk or feature it on a large wall decal or artwork. 

Choose colours, materials, and decor that align with your brand's aesthetic and create a cohesive look throughout the space. Consider incorporating branded signage, artwork, or accent pieces that showcase your company culture and leave a lasting impression on visitors.

Efficient Organisation and Storage:

Creating a professional and welcoming reception area requires careful attention to organisation and clutter management. Functional storage solutions are essential for maintaining a neat and tidy space.

Invest in storage options such as cabinets, shelving units, or file organisers to effectively store paperwork, office supplies, and visitor materials. By incorporating discreet storage solutions, you can ensure that clutter is kept out of sight, preserving the clean and polished appearance of the reception area.

Elevate the aesthetic of your reception area with the range of Ausfile storage solutions paired with the Ausfile Planter Box. Not only does it add a refreshing touch of greenery, but it also enhances the aesthetic appeal of your space. Designed to sit neatly atop Ausfile Tambour and Sliding Door Cabinets, these planter boxes serve as stylish partitions or privacy screens while incorporating the beauty of nature into your workspace. 

Utlisign Acoustics:

Using acoustic solutions in a reception or waiting room can significantly enhance the atmosphere and experience for visitors. By strategically placing acoustic panels or sound-absorbing materials, such as wall-mounted baffles or ceiling tiles, unwanted noise levels can be reduced, creating a more tranquil environment. This can be particularly beneficial in busy settings where conversations or phone calls may generate excess noise, leading to discomfort or difficulty in concentration. Moreover, incorporating acoustic elements can improve speech intelligibility, ensuring clear communication between reception staff and guests.


Autex Timber Raft is an ideal choice for enhancing the acoustic environment of reception rooms. Its realistic timber appearance adds warmth and sophistication to the space, creating a welcoming atmosphere for visitors. Additionally, its lightweight and semi-rigid construction make it easy to install on both walls and ceilings, allowing for seamless integration into reception room design.


Warm and Inviting Colours: 

When selecting colours for your reception area, it's important to consider the emotions and atmosphere you want to evoke. Soft neutrals like beige, taupe, and ivory create a sense of warmth and tranquility, making visitors feel comfortable and at ease as soon as they enter the space. Warm earth tones such as terracotta, caramel, and olive green add a touch of natural elegance and sophistication, while soothing pastels like soft blues, greens, and blush pinks create a serene and welcoming environment. These colours not only create a visually appealing backdrop but also help set the tone for a positive and memorable experience for visitors.

Enhancing your reception area involves crafting a hospitable and polished setting that resonates with visitors long after they leave. Each element, from stylish reception desks to inventive lighting fixtures and cozy seating arrangements, plays a pivotal role in shaping the ambiance and usability of the space. Whether you’re after a small reception desk or acoustic lighting, consult with the expert team at NPS Commercial Furniture to bring your vision to life and create an exceptional reception area.